Earther Projects

1. Introduction

Earther ("we," "our," or "us") operates the Earther Projects mobile application (the "App"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our App.

Earther Projects is a business application designed for construction companies to manage their projects end-to-end. The App allows authorized users to track project progress, manage tasks and milestones, monitor budgets and timelines, collaborate with team members, and receive notifications related to their organization's project operations.

2. Information We Collect

2.1 Personal Information

• Account Information: Name, email address, employee ID, and user credentials
• Company Information: Company name, department, role/position
• Contact Details: Phone number (if provided)

2.2 Project-Related Data

• Project details, descriptions, and status updates
• Task assignments, progress logs, and completion records
• Milestone and deadline information
• Budget entries, cost tracking, and financial summaries
• Project documents, drawings, and attachments
• Site inspection records and quality reports
• Subcontractor and vendor information associated with projects

2.3 Collaboration and Communication Data

• Comments, notes, and updates posted on projects or tasks
• Team member assignments and role information
• Issue and punch list records
• Approvals and sign-offs within project workflows

2.4 Location Data

• Project site location and GPS coordinates (when location services are enabled)
• Site visit check-in/check-out data
• Location tags on photos and field reports

Note: Location tracking is only active when you use location-based features and can be disabled in your device settings.

2.5 Photos and Media

• Site progress photos and construction documentation
• Inspection and punch list photos
• Issue and defect documentation images
• Project-related file uploads

2.6 Usage Data

• Login times and activity logs
• Actions performed within the App
• Interaction with notifications
• App performance and crash data
• Search queries and filters used

2.7 Device Information

• Device type and model
• Operating system version
• Unique device identifiers (for push notifications)
• Mobile network information
• Camera access (for capturing site and project photos)

3. How We Use Your Information

We use the collected information for the following purposes:

• Core Functionality: To enable project management, task tracking, and collaboration workflows within your organization
• Project Tracking: To monitor project progress, timelines, budgets, and milestones
• Team Collaboration: To facilitate communication and coordination among project team members
• Document Management: To store, organize, and provide access to project-related documents and media
• Notifications: To send push notifications about task updates, deadlines, approvals, and important project alerts
• Authentication: To verify your identity and maintain secure access to the App
• Reporting: To generate project status reports, budget summaries, and operational insights
• Performance Improvement: To analyze usage patterns and improve app functionality
• Customer Support: To respond to your inquiries and provide technical assistance
• Security: To detect, prevent, and address technical issues, fraud, or security vulnerabilities

4. Data Sharing and Disclosure

We do not sell your personal information. We may share your information only in the following circumstances:

4.1 Within Your Organization

Project data, task records, financial information, team assignments, and user actions are shared with authorized personnel within your organization as part of normal project management operations.

4.2 Project Stakeholders

Where applicable and as configured by your organization, certain project information may be shared with authorized external stakeholders such as clients, subcontractors, or vendors participating in a shared project workspace.

4.3 Service Providers

We may share data with third-party service providers who assist us in:

• Cloud hosting and data storage
• Push notification services (e.g., Firebase Cloud Messaging)
• Analytics and performance monitoring
• Mapping and location services
• File storage and document management

4.4 Legal Requirements

We may disclose your information if required by law or in response to valid legal requests by public authorities.

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information, including:

• Encryption of data in transit and at rest
• Secure authentication mechanisms
• Regular security assessments
• Access controls and authorization protocols
• Secure storage of project documents, photos, and media files
• Role-based access to sensitive project and financial data

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

6. Data Retention

We retain your personal information for as long as necessary to:

• Provide the App's services
• Maintain your account
• Preserve project history, documentation, and audit trails
• Comply with legal obligations (including construction and contractual record requirements)
• Resolve disputes and enforce agreements

When your organization terminates its use of the App or upon your request, we will delete or anonymize your personal information, except where retention is required by law or for legitimate business purposes such as project records and compliance documentation.

7. Your Rights

Depending on your location, you may have the following rights:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete data
• Deletion: Request deletion of your personal information
• Objection: Object to processing of your personal information
• Data Portability: Request transfer of your data to another service
• Location Control: Enable or disable location tracking in your device settings

To exercise these rights, please contact us using the information provided below.

8. Location Services

The App uses location services to tag project sites, enable site check-ins, and provide location-based features. You can control location permissions through your device settings:

• iOS: Settings → Privacy → Location Services → Earther Projects
• Android: Settings → Apps → Earther Projects → Permissions → Location

Disabling location services may limit certain features of the App, such as site check-ins, location-tagged photos, and map-based project views.

9. Camera and Photo Access

The App requests camera and photo library access to allow you to:

• Capture site progress photos
• Document inspections and punch list items
• Record issues, defects, or non-conformances
• Upload supporting documentation and drawings

You can control camera and photo permissions through your device settings. Photos and documents are stored securely and are only accessible to authorized users within your organization and any approved project stakeholders.

10. Third-Party Services

The App may use the following third-party services:

• Firebase Cloud Messaging: For push notifications
• Google Analytics for Firebase: For usage analytics (if applicable)
• Google Maps API: For project site location and mapping services (if applicable)

These services have their own privacy policies. We encourage you to review the Google Privacy Policy.

11. Children's Privacy

The App is intended for business use and is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

12. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

• Posting the new Privacy Policy on this page
• Updating the "Last Updated" date
• Sending an in-app notification (for material changes)

We encourage you to review this Privacy Policy periodically for any changes.

14. Contact Us

15. Consent

By using Earther Projects, you consent to this Privacy Policy and agree to its terms.